Client: Mid-sized manufacturing company (30 employees)
Problem: No reliable system to track inventory usage or material costs per order
Solution by Backofficely: Custom-built inventory and order management system, delivered in 7 days
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The Problem
Before working with Backofficely, the client relied on spreadsheets to track materials, but:
- They were always out of date
- Nobody kept them properly updated
- There was no visibility on what was in stock
- Material usage during production wasn’t tracked
- Actual costs per order were unknown
As a result, they frequently ran out of materials mid-production, causing weeks-long delays. Worse, they underestimated material costs on many jobs, heavily impacting margins.
In one case, they estimated $2,000 in materials, but the actual cost was $5,000. This kind of discrepancy happened in 10–20% of their 10–20 monthly orders.
The Solution
Backofficely built a QR-powered inventory management system, which later expanded to handle the entire order workflow.
✅ Technicians now scan a QR code to instantly open an item and:
– Update quantities
– Request more materials
– Track real-time inventory and costs
✅ Managers can now view actual material usage and costs per order, instantly and accurately.
✅ Built and delivered in just 7 days, at a total cost of $3,500.
Final Numbers
| Metric | Before Backofficely | After Backofficely |
|---|---|---|
| Inventory tracking | Manual, outdated spreadsheets | Real-time, QR-powered system |
| Material cost overrun | $3,000 on 2–4 jobs/month | $0 |
| Revenue lost to delays | High | Near zero |
| Cost of implementation | — | $3,500 |
| Estimated annual savings | — | $72k–$144k |
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